How do I assign or unassign a device?
You can assign a device to an employee, a shared space, or a storage location. Assigning a device updates its state automatically and keeps track of who has what.
Before you begin
You need Admin or Manager access to assign or unassign hardware.
Assign a device
- Go to Assets → Hardware.
- Click on a device to open its detail page.
- In the Details card, find the Assigned to field.
- Select who or where to assign the device:
| Assign to | What happens |
|---|---|
| Employee | The device state changes to In Use |
| Shared space (e.g. a meeting room or reception) | The device state changes to In Use |
| Storage location | The device state changes to Available for use |
You can add an optional assignment note when making the change — useful for recording why a device was reassigned.
Unassign a device
- Open the device's detail page.
- Clear the Assigned to field.
The device state automatically changes to Available for use.
Bulk assignment
You can assign multiple devices at once from the hardware list:
- Select devices using the checkboxes in the table.
- Choose Assign to from the bulk action bar.
- Select an employee, space, or storage location.
Good to know
Which states prevent assignment?
Devices in Lost, Stolen, Removed, Recycled, Bought Out, and Cancelled states cannot be assigned. Change the state first (e.g. Mark as Found for a lost device).
Can I see the assignment history?
Yes. Go to the Activity tab on the device's detail page. Every assignment and unassignment is logged with a timestamp and the user who made the change.
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