How do I add a device manually?
You can register a new device in Velory by filling in its details in a form. This is the simplest way to add a single device — for example, when you receive a new laptop or want to register a monitor that is already in use.
In this guide
Before you begin
You need Admin access to add hardware to Velory.
Add a new device
- Go to Assets → Hardware.
- Click Add hardware in the top right.
- Select Add single hardware.
- Fill in the device details (see the table below).
- Click Add Hardware.
You will be taken to the new device's detail page, where you can add more information like warranty, tags, notes, and custom attributes.
Fields you can fill in
| Field | Required | Description |
|---|---|---|
| Name | Yes | A display name for the device, often the model name (e.g. "MacBook Pro 14") |
| Manufacturer | No | The brand — type to search from known manufacturers (e.g. Apple, Dell, Lenovo) |
| Model | No | The manufacturer's product model identifier (e.g. "A2442") |
| Serial number | No | The unique device serial number — needed for warranty claims and MDM matching |
| IMEI | No | The mobile equipment identity number — relevant for phones and tablets. Supports multiple values for dual-SIM devices |
| Purchase date | No | When the device was purchased — used for depreciation and warranty tracking |
| Warranty end date | No | When warranty coverage expires — must be on or after the purchase date |
| Acquisition type | No | Whether the device was purchased or leased |
| Price | No | The purchase price or monthly lease cost (excluding VAT) |
| Currency | No | The currency for the price (e.g. USD, EUR, SEK) |
| Category | No | The device type (e.g. Laptop, Phone, Monitor) — affects which custom attributes apply |
| Assign to | No | Optionally assign the device to an employee right away — can be changed later |
Tip: You do not need to fill in everything now. The only required field is the device name. You can always add more details later on the device's detail page.
What happens after you save
- The device appears in the Hardware list.
- If you assigned it to an employee, the device state is set to In Use.
- If you did not assign it, the state is set to Available for use.
- You are redirected to the device's detail page where you can continue filling in finance details, tags, custom attributes, and more.
Good to know
When should I use manual add vs. file import?
Use manual add for one or a few devices. If you have many devices to register at once (e.g. migrating from a spreadsheet), use the file import instead.
Can I add the same device twice?
Velory does not prevent adding devices with duplicate serial numbers. Double-check that the device is not already registered before adding it.
Where do I set the warranty type or vendor?
These fields are available on the device's detail page after creation — go to the Finance tab to add vendor, warranty type, and lease terms.
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