How do I view and manage company hardware?
Velory gives you a single view of every device your company owns or leases — laptops, phones, monitors, and more. You can see who has what, track warranty and lease dates, filter by any attribute, and take action on individual devices or in bulk.
In this guide
Before you begin
You need Admin or Manager access in Velory to view and manage company hardware. Employees can see their own assigned devices in their Personal workspace, but cannot access the full hardware list.
Navigate to the hardware list
- Go to Assets in the navbar.
- Click Hardware.
You will see a table listing all hardware in your company.
Understand what you see
The hardware table shows key information about each device at a glance:
| Column | What it shows |
|---|---|
| Name | The device name and an image or category icon |
| Assigned to | The employee, space, or storage location the device is assigned to — or "Unassigned" |
| State | The current operational status, such as In Use, Available for use, Delivered, Lost, or Repair |
| Lifecycle | The high-level stage: Provisioning, Active, or Inactive |
| Manufacturer | The device manufacturer (e.g. Apple, Lenovo, Dell) |
| Model | The specific model name |
| Serial number | The device serial number |
| Type | Whether the device was purchased or leased |
| Price | The purchase price or monthly lease amount |
| Tags | Any tags assigned to the device for organisation |
| Renewal date | When the lease or contract is due for renewal |
| Warranty | Whether the warranty is Active, Expiring soon, Expired, or No warranty |
Tip: You can show or hide columns using the column picker in the table toolbar. Additional columns like IMEI, purchase date, date added, and last synced are available but hidden by default. If your company uses custom attributes for hardware, those appear as columns too.
Search and filter devices
Search — Use the search bar at the top to find devices by name, serial number, employee name, manufacturer, or model. Suggestions appear as you type.
Filters — Click the filter icon to open the filter panel. You can filter by:
- Lifecycle — Provisioning, Active, or Inactive
- In Storage — devices currently in a storage location
- MDM status — Enrolled, Not enrolled, or User mismatch
- MDM provider — filter by specific MDM provider
- State — specific states grouped by lifecycle phase (e.g. In Use, Available for use, Delivered, Lost, Repair)
- Acquisition type — Purchase or Lease
- Category — device type (e.g. Laptop, Phone, Monitor)
- Department — filter by department
- Manufacturer — filter by brand
- Model — filter by model
- Vendor — filter by vendor/supplier
- Assigned — whether a device is assigned to someone or not
- Assigned to — search for a specific employee
- Space — filter by shared space
- Tags — filter by assigned tags
- Purchase date — filter by date range
- Warranty — Active, Expiring soon, Expired, or No warranty
- Renewal due — filter by upcoming renewals
- Custom fields — any custom attributes defined for hardware
Quick views — Use the preset filter tabs at the top of the table to quickly switch between common views: Active, Provisioning, Inactive, In Storage, and Recently added.
Saved filters — After applying a combination of filters, you can save it as a named filter for quick access later.
Take action on devices
Single device actions
Click on any device to open its detail page. From there you can:
- Edit details — update name, model, serial number, and other fields
- Change state — mark a device as available, in repair, lost, stolen, or other states
- Assign or unassign — assign the device to an employee, a shared space, or a storage location
The detail page is organised into tabs:
| Tab | What you find there |
|---|---|
| Details | Device info, assignment, tags, custom attributes |
| Finance | Acquisition type, vendor, price, lease terms, warranty |
| Lifecycle | MDM health and utilisation data (only for MDM-managed devices) |
| Support | Linked helpdesk tickets |
| Notes | Persistent notes visible to the team, plus internal admin-only notes |
| Activity | Full event log and comments |
Bulk actions
To act on multiple devices at once:
- Select devices using the checkboxes in the table.
- Choose an action from the bulk action bar that appears: Assign to, Assign tags, Unassign, or Delete.
Tip: Use Select all pages to select devices across all pages of the table — useful when you need to bulk-update a filtered set.
Export
Click the Export button in the table toolbar to download the current view as a CSV file. The export respects your active filters, so you can export a specific subset of devices.
Good to know
What is the difference between State and Lifecycle?
A device's state is its specific operational status — like "In Use", "Available for use", "Delivered", or "In Repair". The lifecycle is the broader stage that groups related states together: Provisioning (device is being set up), Active (device is in use), or Inactive (device is no longer active). Filters let you work at either level.
Can I undo a state change?
Most state changes can be reversed. For example, if you mark a device as lost, you can later mark it as found. Velory keeps a full activity log of all changes on the Activity tab of each device.
What happens when I delete a device?
Deleting a device removes it from the hardware list. This action cannot be undone. If the device is currently assigned to an employee, you must unassign it first.
How do I track warranty expiration?
Use the Warranty filter to find devices with expiring or expired warranties. You can filter for "Expiring soon" to get ahead of upcoming expirations.
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